Monday, November 16, 2009

The Writer's Guild of South Africa are looking for an administrator


Background:

The Writer’s Guild of South Africa is an organisation to support, promote and protect the professional and artistic interests of writers for TV, film, radio, theatre, books, online and video games across South Africa.

The WGSA seeks a polished, articulate, and detail-oriented Administrator. This individual must be highly proactive, quick to anticipate organisational needs, and should seek opportunities to provide funding suppourt to the guild.

ADMINISTRATOR – JOB DESCRIPTION

Core administrative function: to run the organisation and its daily activities.

updating the database, and email list.
Sending out the newsletter and job alerts,
responding to standard queries from writers and producers and forwarding them to the correct person if they require more than the standard information.
Perform follow-up calls and/or written correspondences to incoming requests from partners and stakeholders for information, assistance, referrals, etc., including those coming through the website
Maintain up-to-date government and organisations contact list
Provide cradle-to-grave meeting planning coordination and support
Communicate actively and frequently on status of assignments; brief board weekly on tasks and progress
creating and maintaining filing systems, archiving: organising and storing paperwork, documents and computer-based information. Taking minutes of meetings.
maintain presentations, spreadsheets and databases;
devising and maintaining office systems;
Management duties include

Set up protocol structures for the organization, so that people understand due process.
Set up and run the workshops (including booking the speakers, confirming the venue, arranging catering, arranging travel and accommodation for the overseas guests, printing, notifying membership of workshops, organising volunteers for the workshops to meet, greet and lobby, marketing the workshops to the industry and the industry media and informing the various film schools of the workshops as well)
Set up the volunteer system.
Set up the lobbying group and supply information regarding the structure of the organization.
Establish and maintain positive partnerships with various organisations and departments such as the Department of Arts and Culture, the Department of Labour, Unions, SASFED, the South African Bar Association, and the IPO.
Nurture strategic relations with international and regional stakeholders, such as International and African writers organisations.
Set up a mentorship program
Contribute to the WGSA’s strategic planning.

Finance and fundraising

Set up the financial structure for the running of the organization.
Fundraise.
Invoice members;
look after budgets;
facilitate compliance with fundraising constraints and regulations, financial reporting requirements, tax regulations, and legislation.

The ideal applicant will be

Highly organized, dynamic and motivated; A solution orientated person with excellent organisational skills who can formulate and implement strategic plans;
Have strong interpersonal, problem solving, analytical and negotiating skills.
Be able to prioritise and handle a diverse and heavy workload.
Have empathy with organisational goals.
Have a good understanding of organizational running
Have knowledge and proficiency with a variety of office equipment an software applications, including PC, scanner, printer, fax, MS Word, Adobe Acrobat, Power Point, and Outlook. Good Excel skills, to set up a specific macro structure for running the various departments are an asset.
Own transport would be an asset
Patience & a sense of humour are essential!
Ability to make a 6-month commitment.
To apply

Applications should be sent by Monday 23rd of November 2009, by e-mail to communications@writersguildsa.org with the following documents:
• A motivating letter
• Curriculum Vitae
• The contact details of two referees